For dental practices
Your front desk shouldn't spend half the day on email.
Appointment requests, insurance questions, new patient intake — AI handles the repetitive 80% of your practice email so your front desk can focus on the patients in the building. Patient data stays on hardware in your office, not on someone else's server.
No slides. No contract until you've seen it work.
The dental practice inbox runs on repetition. That's fixable.
Appointment requests and rescheduling threads
"Do you have anything Tuesday at 2?" "Tuesday's gone — how about Thursday morning?" "Thursday works but my husband needs to drive me, is there parking?" Every rescheduling request becomes a 4-email thread. Multiply by 20 patients a week and your front desk has no time left for actual patients in the chair.
Insurance verification questions your front desk answers from memory
"Do you take Delta Dental PPO?" "What's my out-of-pocket for a crown?" "Does my plan cover two cleanings a year?" These are answerable questions. You know the answers. But your front desk is fielding them individually by email, every single week, for every new patient and every plan renewal.
New patient intake that drags across five emails
Patient reaches out. You send intake forms. They send them back with three fields missing. You follow up. They send a photo of their insurance card — wrong format. Another follow-up. By the time they sit in the chair, you've exchanged seven emails to accomplish what a five-minute phone call once did. AI handles this loop automatically.
What happens when we install it.
- 01
Week 1: We sit with your front desk for two hours.
We go through a real week of practice email together — appointment threads, insurance questions, intake follow-ups. We learn the patterns your practice actually uses and how your team communicates with patients.
- 02
Week 2: We install your automation.
AI drafts a reply to every incoming patient email. Your front desk approves each one for the first week — nothing goes out without review. We install everything on hardware in your office so patient data never leaves your building.
- 03
Week 3+: It runs. We add what's next.
Most dental clients add automated post-treatment follow-up sequences and recall reminder workflows within 90 days. You never pay for a feature before it's working.
On-premise deployment
Patient email data stays in your office.
We install the AI on a dedicated Mac mini in your office. Your patient emails are processed on hardware you own, not on a cloud server. The system reads your inbox, drafts replies, and logs everything locally. Nothing is sent to a third-party AI service. Your data stays where it belongs.
What “working” looks like.
12 hrs
per week recovered from repetitive front-desk email — average dental client
2 weeks
from first meeting to live automation. No platform to learn.
$300–$1,500/mo
month-to-month. No contract until you've seen it work.
Case study — Summer 2026
“Our first dental practice case study launches this summer. Be the practice it's written about — book a demo and we'll set you up at 50% off setup.”
Dental practice · Georgia · pilot client · results Q3 2026
We serve Georgia SMBs — in person.
We're based in Atlanta. We drive to your office. We sit with your team. No Zoom-only installs.
Not looking for email automation?
W&S also automates voice & phone, billing, scheduling, lead generation, and more. Tell us what you need and we'll build it.
Start here →Give your front desk their day back.
15 minutes. Live demo built around dental practice email patterns. No slides, no pitch deck.
$300–$1,500/mo · month-to-month · cancel anytime